Spaces

Spaces organize all of the links, files, notes, and tasks you need for a project in one place.

If you choose to enable tab management in Settings, you can also organize your tabs by space.

• Create a space
• Switch between resources, notes, and tasks
• Add resources, notes, and tasks to a space
• Add tabs to a space
• Add or edit property fields within a space
• Toggle split view
• Share a space
• Archive a space
• Delete a space
• Organize spaces into sections

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Create a space

1. Open Workona.
2. Click the + button at the top of the sidebar.
3. Click New space.
4. Optionally, click the drop-down menu to select a space template as a prebuilt starting point.
5. Type in a space name.
6. Click Create or press the RETURN key (ENTER on Windows).

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Switch between resources, notes, and tasks

1. Open a space.
2. Switch between the Resources view, Notes view, and Tasks view by clicking the links for each that appear under the space title.

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Add resources, notes, and tasks to a space

1. Open a space.
2. Click the blue + button in the bottom-right of the screen to add resources (e.g. links & files), notes, or tasks to a space.
3. You can also add resources, notes, or tasks directly to a specific section of content by clicking the + in the upper-right of the section.

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Add tabs to a space

1. Open a space.
2. If you have tab management enabled, adding tabs to a space is as simple as opening a browser tab like you normally would.
3. You can easily view or manage the current tabs in the space from within the Tabs view.
4. All tabs within spaces are constantly autosaved, so you can close the space and return to your previous tab session exactly as you left it.

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Add or edit property fields within a space

If you'd like to keep key info about a project top of mind, adding a property field to the project's space is the perfect solution.

1. Open a space.

2. Click the ⋮ button that appears in the top right of the space.

3. Click Add property field or Edit property fields.

4. Add or edit the space properties.

   • Add a property field: Click + Add property field, then create or select a property.
   • Reorder a property field: Click the ⋮ menu next to the field you want to reorder, then click Move up or Move down.
   • Set property field values: Click into the field and enter the value.
   • Show or hide a property field in the space header: Click the ⋮ menu next to the field you want to show or hide, then click Hide in space header.
   • Edit a property field's label: Click the ⋮ menu next to the field you want to edit, then click Edit property. Note that any updates to the property's label will be applied to all locations the property has been used.
   • Remove a property field: Click the ⋮ menu next to the field you want to remove, then click Remove from space.

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Toggle split view

1. Open a space.
2. Click the Toggle split view button in the top-right of the screen (under the Share button).
3. Notice the space now shows two types of content (e.g. Resources and Tasks) at the same time.
4. In the left column, switch views like you normally would. In the right column, switch views by clicking the dropdown menu in the header above the right column.

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Share a space

1. Open a space.
2. Click the Share button in the top-right of the screen.
3. Copy the share link and send it to collaborators or invite them by email.

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Archive a space

1. Open Workona.
2. Click the ⋮ button that appears to the right of the space.
3. Click Archive.

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Delete a space

1. Open Workona.
2. Click the ⋮ button that appears to the right of the space.
3. Click Delete.

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Organize spaces into sections

1. Open Workona.
2. Click the + button above the sidebar.
3. Click New section.
4. Type in a name.
5. Drag and drop spaces into the section.

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