Help articles

Spaces

Spaces organize all of the links, files, notes, and tasks you need for a project in one place.

If you choose to enable tab management in Settings, you can also organize your tabs by space.

Return to top

Create a space

  1. Open Workona.
  2. Click the + button at the top of the sidebar.
  3. Click New space.
  4. Optionally, click the drop-down menu to select a space template as a prebuilt starting point.
  5. Type in a space name.
  6. Click Create or press the RETURN key (ENTER on Windows).
Create within a section directly
To create a space within a specific section, click the + button that appears to the right of the section name when you hover over it.
Return to top

Switch between resources, notes, and tasks

  1. Open a space.
  2. Switch between the Resources view, Notes view, and Tasks view by clicking the links for each that appear under the space title.
If you have tab management enabled, then you'll also see the Tabs view.
Return to top

Add resources, notes, and tasks to a space

  1. Open a space.
  2. Click the blue + button in the bottom-right of the screen to add resources (e.g. links & files), notes, or tasks to a space.
  3. You can also add resources, notes, or tasks directly to a specific section of content by clicking the + in the upper-right of the section.
What's shared with project collaborators?
Resources, notes, and tasks you add to shared spaces will be shared with space collaborators by default. Collaborators won't see your tabs or other private content.
Return to top

Add tabs to a space

Note: This feature is only available if you've chosen to enable tab management.

  1. Open a space.
  2. If you have tab management enabled, adding tabs to a space is as simple as opening a browser tab like you normally would.
  3. You can easily view or manage the current tabs in the space from within the Tabs view.
  4. All tabs within spaces are constantly autosaved, so you can close the space and return to your previous tab session exactly as you left it.
Tabs are always private
Tabs are always private to you, so collaborators will never see the tabs you have open within shared spaces. If you want to share a tab, simply save it as a resource.
Return to top

Toggle split view

  1. Open a space.
  2. Click the Toggle split view button in the top-right of the screen (under the Share button).
  3. Notice the space now shows two types of content (e.g. Resources and Tasks) at the same time.
  4. In the left column, switch views like you normally would. In the right column, switch views by clicking the dropdown menu in the header above the right column.
Open split view faster
CMD-click a view's name (CTRL-click on Windows) under the space title to open it in split view, or quickly switch the right column's view if split view is already enabled.
Return to top

Share a space

  1. Open a space.
  2. Click the Share button in the top-right of the screen.
  3. Copy the share link and send it to collaborators or invite them by email.
Still have questions? Learn more about collaboration.
Return to top

Archive a space

Note: This feature is only available to users on the Pro plan

  1. Open Workona.
  2. Click the ⋮ button that appears to the right of the space.
  3. Click Archive.
Tip: You can unarchive a space from the Archive at the bottom of the sidebar.
Return to top

Delete a space

  1. Open Workona.
  2. Click the ⋮ button that appears to the right of the space.
  3. Click Delete.
Return to top

Organize spaces into sections

  1. Open Workona.
  2. Click the + button above the sidebar.
  3. Click New section.
  4. Type in a name.
  5. Drag and drop spaces into the section.
Rename or delete a section
Click the ⋮ button that appears to the right of the section in the sidebar, then click 'Rename' to rename or 'Delete' to delete.
Organize faster
To create a new section, drag spaces to the bottom of the sidebar and drop them in the dropzone that appears.
Next article: Tab Manager ➔