How to Use Workona
It’s important to set up Workona the right way, since it’s deeply connected with your daily work. This guide will show you the structure we recommend and some mistakes to watch out for.
- Section - A group of workspaces
- Workspace - A place to organize everything you need for a project, meeting, or workflow
- Block - A group of resources
- Resource - A saved tab or doc within a workspace (similar to bookmarks)
- Tab - An open browser tab within a workspace

Section - contains workspaces
Definition
Use them for…
- Broad categories of work or collections of similar workspaces
Examples
Tips
Workspace - contains tabs & resources
Definition
- A place to organize everything you need for a project, meeting, or workflow
Use them for…
- The projects, meetings, and workflows that make up your workday
Examples
Tips
Block - contains resources
Definition
Use them for…
- Organizing similar resources together to break a project into smaller parts
Examples
- Key Docs
- Assets & Copy
- Research
Tips
Resource
Definition
- A saved tab or doc within a workspace (similar to bookmarks)
Use them for…
- Organizing all of the important docs or websites related to the project, meeting, or workflow
- Websites you may want to reference later, but don't need open as tabs at the moment
Examples
- ProjectX Brainstorm - Google Doc
- Launch Plan - Asana Project
- Client Assets - Dropbox Folder
Tips
- Save important tabs as resources so you don't need to keep everything open. It will declutter your browser and help you focus.
- When you share a workspace, only resources are shared. Your tabs stay private.
- How to add resources
Tab
Definition
- An open browser tab within a workspace
Use them for…
- What you’re actively working on within the workspace
Examples
- A Google Doc you’re currently editing
- An article or research you regularly reference
- An email you need to remember to reply to
Tips
- Tabs are autosaved, so you can close the workspace anytime and pick up where you left off later.
- How to manage tabs
Common mistakes to avoid
- Workspaces that are too broad. For example, your workspace is titled something like “Home”, “Work”, or “Personal”.
- Workspaces that are too narrow. For example, your workspace is titled something like “Google Doc - 05/21 Meeting Notes”.
Workspace examples
If you can answer “yes” to any of these questions, go ahead and create a workspace.
Is the activity fairly separate from the rest of your work? For example:
- Quarterly Planning
- Homepage Redesign
- React Research
Do you spend a significant amount of time each day or week on it? For example:
- Recruiting
- Dev Work
- 1:1 Meeting
Do you regularly check or update it? For example:
- Email Marketing
- Backend Monitoring
- Product Analytics
Do you need to share it with teammates or new hires so they can do their job? For example:
- Company Resources
- Brand Guidelines
- Client Onboarding