Workflow app visualization for teams including chat, collaboration, notes, and charts.

The Best Workflow Apps for Your Team in 2021

You're probably using a workflow app or two to get your work done—but is there something better out there? With countless workflow apps flooding the market, it can be hard to find the one that fits your needs. Our guide will simplify the search and help you find the right workflow app for you.

Best workflow apps for:

Best examples of workflow apps for the whole team

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Workona is a workflow app for teams who want to bring together all of their cloud resources. Its best-known feature is tab management, which allows users to keep their tabs and memory under control. But Workona also lets you organize your work by project, making it easier to stay focused. Plus, it connects with the top cloud apps for work, including Google Docs, Asana Projects, and Zoom Meetings. If you work in a team setting, it's easy to share resources with those who need access. For that reason, Workona is ideal for onboarding new employees and collaborating with remote teams.

Workona has a 4.8 rating on the Chrome Web Store, and you can read an in-depth, objective review of Workona here.

Why we like it

It's been described as the world's best tab manager, but Workona's biggest benefit is organizing your projects. It keeps work contexts from bleeding into each other, so you can maintain focus.

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Zoom Meeting

Zoom is a web-based video conferencing tool that connects you to clients online, with or without video. Zoom users can choose to record sessions, collaborate on projects, and share or annotate on one another's screens, all with one easy-to-use platform.Whether you’re a product manager conducting user interviews, a marketer who needs to connect with team members, or a customer support agent responsible for making clients happy, Zoom makes it easy to stay connected. Zoom has a 4.6 rating on Capterra.

Why we like it

The main benefit of Zoom is agility. It works across all platforms, all meeting sizes, and offers both mobile and desktop functionality.

Best examples of workflow apps for product managers

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When managing workflows for product management, diagrams can help you streamline your processes. In particular, workflow diagrams are a great visual tool for charting—and eventually improving—ideas and processes. Lucidchart offers workflow diagram templates that will help you stay organized from start to finish. It’s easy to update your diagram and share it with the team in real time. Lucidchart has a 4.5 rating on Capterra.

Why we like it

Ease of use is key with Lucidchart. Many diagramming tools can be difficult to learn, but Lucidchart offers a simple experience to help users catch on quickly.

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Asana is one of the most popular project management tools available. It's known for ease of use, so if you're evaluating new tools, try it out early on. It includes a free version and plenty of software integrations to fit your business needs. Other features include dependency management, time tracking, and reporting to help product managers get their projects done on time and within budget. Asana has a 4.4 rating on Capterra.

Why we like it

Asana distinguishes itself by offering a staggering number of integrations with other apps, including Slack, Salesforce, and G Suite.

Best examples of workflow apps for marketers

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If you’re in marketing, odds are that you spend a good chunk of time with spreadsheets. That’s why Airtable is an invaluable tool. It lets you easily store and organize content, research, and other marketing assets that your team needs to access. With an easy-to-use interface, Airtable is flexible enough to suit almost any project or process. Airtable has a 4.7 rating on Capterra.

Why we like it

What sets Airtable apart is the power to view, filter, and associate your data a million different ways. If you're having trouble imagining the possibilities, Airtable's many templates will help.

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Google Analytics

Google Analytics is a web analytics service that tracks website traffic. It gathers data on the amount of visitors to a site, the websites that refer traffic, and the pages that are popular with visitors. It also allows users to create custom reports to quickly check their most relevant stats. Compiling all of this information allows business teams to study trends and build plans, making Google Analytics a must-have for marketers. Google Analytics has a 4.7 rating on Capterra.

Why we like it

The sheer amount of information it can provide makes Google Analytics a powerhouse. Use it for custom dashboards, drilling down into user behavior, and integrating with other analytics apps.

Best examples of workflow apps for client services

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When you’re working with clients, having a dependable CRM is a must. Salesforce is a powerful tool to help you keep track of your client’s needs, across your entire company. Salesforce provides a flexible framework so you can customize the experience to fit your business needs. The app also works smoothly across all devices. Keep in mind that it’s not always easy to make those adjustments; you’ll need access to a developer or two. Salesforce has a 4.4 rating on Capterra.

Why we like it

The ability to customize your experience differentiates Salesforce from other CRMs. Every business needs a little something different out of their CRM, and Salesforce allows you to build apps, websites, and workflows that are right for you.

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Notion is an all-in-one project management app that gives you a diverse set of tools to organize client work. It provides a work area where users can do freeform writing, build your own wiki, plan using the Kanban view, use a calendar, and capture and record workflows. Notion also offers a user-friendly experience that includes simple instructions and strong customer support. You can start a free trial to make sure it’s right for you. Notion has a 4.8 rating on Capterra.

Why we like it

Notion’s clever nesting feature keeps your views clean. It truly makes it easy to stay organized, without feeling like you’re locked into a rigid system.

Did we miss one? Let us know if you have suggestions for this list of the best workflow apps.